Each card below is one plan tier. Every fact comes from Google’s own published page, with a short quote and the link. Where the page does not say, I write “not stated” and do not guess. Plans and policies change, so open the source before you decide.
Gemini by plan
Free or consumer
Gemini app on a personal Google account
May train; you can switch it off
- Training on your data
With Keep Activity on, Google uses your activity to provide, develop and improve its services, including training generative AI models, and a subset of chats are read by human reviewers. Temporary chats are not used to train Google's models.
Vendor wording: “Google uses your activity to provide, develop, and improve its services (including training generative AI models)”
Google Gemini Apps Privacy Hub, checked 2026-10-17
- Retention
Activity auto-deletes after 18 months by default (you can pick 3 or 36 months, or keep it indefinitely). With Keep Activity off or in temporary chats, chats are kept 72 hours. Chats a human reviewer has seen can be kept up to three years.
Vendor wording: “from the default of 18 months to 3 months, 36 months, or indefinite”
Google Gemini Apps Privacy Hub, checked 2026-10-17
- Admin controls
Not applicable. Personal accounts have no admin console.
- The setting to change
Turn off Keep Activity in Gemini Apps Activity. Audio and Gemini Live videos are separate and not used by default.
Vendor wording: “To stop your future chats from being reviewed to improve Google services, turn off your Keep Activity setting.”
Google Gemini Apps Privacy Hub, checked 2026-10-17
- BAA (HIPAA)
Not stated. No BAA is described on the personal-account notice.
Paid individual
Google AI paid plans on a personal account
Not stated
- Training on your data
Not stated. The Gemini Apps notice I read does not describe a separate rule for paid personal plans; treat the personal-account rule as the one that applies, and confirm in your account.
- Retention
Not stated. No separate retention rule for paid personal plans found.
- Admin controls
Not applicable. Personal accounts have no admin console.
- The setting to change
Not stated. The notice describes Keep Activity for the Gemini app without splitting out paid plans.
- BAA (HIPAA)
Not stated. No BAA is described on the personal-account notice.
Team or business
Google Workspace business editions with Gemini
Not used for training by default
- Training on your data
Google says Workspace does not use customer data, including prompts, to train models without the customer's prior permission or instruction. Content is not human reviewed or used for training outside your domain without permission.
Vendor wording: “Workspace does not use customer data for training models without customer's prior permission or instruction.”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- Retention
Gemini app prompts and responses: up to 36 months as set by admins. Gemini in Workspace apps: 90 days to indefinite as set by admins. With history off, chats are kept up to 72 hours.
Vendor wording: “Up to 36 months, as determined by admins”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- Admin controls
Admins choose whether Gemini conversations are saved and for how long, and manage Workspace data retention in Vault. Users can delete conversations unless admins prohibit it.
Vendor wording: “Admins can control whether conversations with Gemini are saved and for how long before they are automatically deleted”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- The setting to change
Not applicable. Nothing to switch off: not used for training without permission.
- BAA (HIPAA)
Google says Gemini can support HIPAA workloads under its Workspace HIPAA terms. Gemini Notebook and Gemini in Chrome are not covered by Google's BAA. The page does not walk through signing.
Vendor wording: “Gemini can support HIPAA workloads.”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
Enterprise
Google Workspace enterprise editions with Gemini
Not used for training by default
- Training on your data
Same Workspace commitment as business editions. Google's hub covers qualifying Workspace editions together and does not split them in this section.
Vendor wording: “Your content is not human reviewed or otherwise used for Generative AI model training outside your domain without permission.”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- Retention
Same as business editions: admin-set retention, with Vault for Workspace data.
Vendor wording: “Admins can manage retention for Workspace data using Vault.”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- Admin controls
Same as business editions, plus Workspace data classification and information rights management controls that restrict what Gemini can read.
Vendor wording: “restrict Gemini from accessing sensitive data for the users under the IRM restriction”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
- The setting to change
Not applicable. Nothing to switch off: not used for training without permission.
- BAA (HIPAA)
Same as business editions: Gemini can support HIPAA workloads; Notebook and Gemini in Chrome are not covered.
Vendor wording: “Gemini can support HIPAA workloads.”
Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17
Worth knowing
- Gemini in Workspace and the Gemini app on a personal account are handled by different Google notices. Check which kind of Google account your team signs in with.
- Google's Workspace hub says the commitment is outlined in the Training Restriction section of the Google Workspace Service Specific Terms.
Sources
- Google Gemini Apps Privacy Hub, checked 2026-10-17
- Google Workspace Help: Generative AI in Google Workspace Privacy Hub, checked 2026-10-17